Kawanua NZ Platform – Product Requirements Document
Overview
Kawanua New Zealand runs one online platform on kawanuanz.com with three sites. Main goal: make Kawanua New Zealand known to the public – the Kawanua and Indonesian community in New Zealand, New Zealanders, and family back home, each in their own language.
kawanuanz.comPublic website
Who we are, events, gallery, joining, contact
Who we are, events, gallery, joining, contact
anggota.kawanuanz.comMembers and committee
Google login, approval, events + RSVP, notices
Google login, approval, events + RSVP, notices
prd.kawanuanz.comThis document
Requirements, decisions, roadmap
Requirements, decisions, roadmap
About Kawanua New Zealand
A non-profit incorporated society of the Indonesian Manadonese community, founded in Auckland on 1 April 2013 to unite all Kawanua people in New Zealand. Members mostly come from the Minahasa people of North Sulawesi (capital Manado). Values: Si Tou Timou Tumou Tou, Mapalus, Torsamba. Groups in Auckland, Wellington and Christchurch.
Goals & success metrics
| Goal | Metric | Target |
|---|---|---|
| Public awareness | Visitors per month (Cloudflare Web Analytics) | Set after first 3 months |
| Be found online | Site live on kawanuanz.com with HTTPS | Live |
| Grow membership | New member sign-ups through the site | To confirm |
| Easier events | Sign-ups done online vs. by message | Most online |
| Keep it cheap | Monthly running cost | NZ$0 on free tiers, plus the domain |
Users & roles
| Role | Who | Can do |
|---|---|---|
| Visitor | Anyone | Read the public site, contact, start joining |
| Member | Approved members | Edit own details, RSVP to events, read notices |
| Admin | Committee members chosen by the super admin | Approve members, post events and notices, export lists |
| Super admin | Rio Bhaskara | Everything, plus add or remove admins |
Scope (version 1)
In: public site in EN / ID / KWN; members area with login, profile, events, notices; admin tools; group email [email protected]. Out: online payments, mobile app, chat (WhatsApp stays), other languages.
Requirements: kawanuanz.com
| ID | Requirement | Priority | Status |
|---|---|---|---|
| PUB-1–7 | Home, about, events, join, contact, phone-friendly, HTTPS | P0 | Done |
| PUB-8 | Photo gallery with city filter | P1 | Done |
| PUB-11 | Privacy page (NZ Privacy Act 2020) | P0 | Done |
| LANG-1/2 | English, Bahasa Indonesia, Kawanua/Manado with a remembered switch | P0 | Done |
| MIG-1–5 | Old blog content: about, committee history 2013–2027, videos, photos, links | P0 | Done |
| PUB-9 | News / announcements page | P1 | Next |
| PUB-10 | Committee edits text without code | P1 | Next |
| LANG-3 | Separate address per language for search engines | P1 | Next |
| MIG-6 | "We have moved" post on blog and Facebook (draft ready) | P1 | To post |
Requirements: anggota.kawanuanz.com
| ID | Requirement | Priority | Status |
|---|---|---|---|
| MEM-1 | Sign in with Google (Gmail) | P0 | Done |
| MEM-2 | New sign-ups wait for committee approval | P0 | Done |
| MEM-3 | My details: name, phone, suburb, family | P0 | Done |
| MEM-4 | Event RSVP with number of people | P0 | Done |
| MEM-5 | Notices from the committee | P0 | Done |
| MEM-6/7 | Admin: approve/remove, events, notices, CSV export | P0 | Done |
| MEM-11 | Super admin makes / removes admins | P0 | Done |
| MEM-8 | Member directory with opt-in visibility | P1 | Next |
| MEM-9 | Email reminder before events | P1 | Next |
| MEM-10 | Dues status | P1 | Next |
Technical architecture
| Part | Service | Detail |
|---|---|---|
| Domain | Namecheap | kawanuanz.com, nameservers on Cloudflare |
| DNS, HTTPS, hosting | Cloudflare Pages (free) | kawanua-public, kawanua-anggota, kawanua-prd |
| Login + member data | Firebase (free) | Google sign-in, Firestore in Sydney, security rules |
| Group email | Cloudflare Email Routing | [email protected] → committee Gmail |
| Visitor stats | Cloudflare Web Analytics | No cookies |
| Server | DigitalOcean | Not needed for v1 |
Privacy & security
- Collect only what the group uses; never store bank card, passport or IRD numbers.
- Members see only their own data; admins see all; visitors see none – enforced by database rules.
- Only the super admin can add or remove admins; admins should use Google 2-step verification.
- Deletion requests via [email protected] – see the privacy page.
Roadmap
0 · FoundationsNov 2026 · done
Domain, PRD, content from old blog
Domain, PRD, content from old blog
1 · Public siteNov 2026 · live
EN · ID · KWN, gallery, privacy, email
EN · ID · KWN, gallery, privacy, email
2 · Members areaNov 2026 · live
Google login, approval, events, notices
Google login, approval, events, notices
3 · GrowDate to confirm
News, reminders, directory, dues, own photos
News, reminders, directory, dues, own photos
Build status – 15 Nov 2026
| Item | Status |
|---|---|
| Nameservers Namecheap → Cloudflare | Done (up to 48 h to spread) |
| kawanuanz.com + www, anggota, prd | Deployed |
| Firebase sign-in, database, rules, super admin | Done |
| [email protected] forwarding | Done |
| Web Analytics, privacy page | Done |
Recommendations
- A native speaker reviews the Bahasa Manado (KWN) text.
- Make the Ketua or Sekretaris a second admin.
- Post the "We have moved to kawanuanz.com" message on the old blog and Facebook.
- Move the 12 Blogger photos into the site and add recent events.
- Confirm re-registration under the Incorporated Societies Act 2022 and show the number in the footer.
- Admins export the member list monthly as a backup.
- Point kawanua.nz and kawanua.co.nz to kawanuanz.com if the group owns them.
- Turn on 2-step verification for every admin Google account.
Open questions
- Which Minahasa language for KWN: Bahasa Manado (current), Tombulu, Tontemboan or another?
- Which committee members become admins?
- Is there a logo and colour scheme?
- Do members pay dues, and how much?
- Who owns kawanua.nz and kawanua.co.nz?